Category Archives: Entrepreneurship

Office Management for Entreprenuers and Small Business Owners

overworked woman at the office desk When you search under the keywords “office management” you find a lot of information targeted to office managers, people who manage the offices of larger companies. But what about those of us who may be the only person in our office or who have such a small staff that everyone takes care of traditional office management duties? Don’t we need to know how to manage our offices better?

Of course we do! Having an well-managed office is essential for the growth of your business, regardless of its current size. So, this month I’ll be discussing different aspects of this topic and how they apply to micro- and small businesses.

First off, what do I mean by “office management”?

Office management is the maintenance of all the administrative functions of a company. This includes word processing, financials, office supply inventory, correspondence, appointment scheduling and more. If you don’t have a staff — and many entrepreneurs don’t — you have to do all these tasks yourself, on top of all the tasks that make up the services and products you provide. Therefore, it is essential that you develop processes that keep these tasks quick and easy to do.

There are several ways to go about this, and I’ll be covering them in more detail in later posts:
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Personal Struggles and Your Business

pile of paper Have you ever noticed how your personal life creeps in and affects your business life? This seems to be even more true if you’re an entrepreneur or small business owner. A case in point:

This month, I’ll be discussing office management for entrepreneurs and small business owners. And, as I started to plan out this month’s content I realized how, once again, my life illustrates some points I think should be made. So, since this is the first of the month, the day I post off-topic stuff, I thought I’d share a bit about my life and how it fits into the topic.

Right now, my office is in a disarray. Piles of paper cover my desk, the floor in front of my desk, as well as the floor next to the floor in front of my desk. You see, last month I started some spinal decompression therapy and all my free time was sucked into a black hole.

But, its turned out to be a good thing. I’ve been forced to focus. I no longer have the luxury of working on all 15+ blogs and projects I’ve got going. I have to focus on just one or two.

So what does all this have to do with office management? Well, without it, I wouldn’t even be able to focus on this website! I’ve created systems that help me focus my tasks. Would you believe that those aforementioned piles of paper fit into that system? They do, however loosely.
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An Introduction to Time Management Concepts

time management Let me let you in on a little secret. I have ADD and therefore issues with time management. O.K. That wasn’t much of a secret at all, but I felt you should have this in mind as you read this month’s post on time management for women entrepreneurs and small business owners.

When it comes right down to it, time management is basically about being focused. Without focus, you can loose track of time and get almost nothing done.

There are a heck of a lot of time management techniques out there, and at least one of them is going to work for you. Most likely, more than one will work for you. For me, I’ve found that one technique works well for one area of my life, and another works well in another area. So, my advice to you is to try them all on for size. See which ones fits and in which situations.

Some techniques for managing your time include:

  • Creating a schedule — logging when you will do what on a calendar and sticking to it.
  • Writing down clear goals, prioritizing them and focusing on the most important goals first.
  • Creating a “To Do” list and ticking things off that list as they get done.

These are the core techniques of traditional time management. And all of these can work together to help the woman entrepreneur or small business owner manage her time.

But let’s dig a little deeper. On the surface, these techniques seem straightforward. But they won’t work unless you have some other underlying skills:

  • Decision making — can you make good decisions quickly and effectively?
  • Critical thinking — can you discern important tasks from busy work?
  • Self understanding — do you really know who you are and what you want out of your time?

Time management is about getting results, not about being busy. And to truly get the most out of your time, you need to know yourself, be able to evaluate tasks that take up your time and make decisions efficiently.

Let me go into a little more detail about what I mean.
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